Darlington School: Employment
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Advancement Services Officer


POSITION DETAILS

Posted April 29, 2019
Non-Teaching
12-Month Full-Time

RESPONSIBILITIES:

  • Oversee and maintain Darlington’s donor database system, Raiser’s Edge, to serve the current and future needs of the school.
  • Utilize the donor database and reporting tools to support fundraising efforts. Identify donor trends and identify prospects through data analysis.
  • Produce targeted mailing lists for appeals, communications, invitations, etc. Produce phonathon cards for staff and volunteers.
  • Build and run complex Raiser’s Edge queries, mailing lists, exports, and reports to support fundraising efforts.
  • Develop and implement data oversight functions and train staff to ensure that a high standard of ‘clean’ data is maintained.
  • Responsible for all gift and pledge processing and acknowledgement, including matching gifts, gifts-in-kind, and stock gifts. Produce outstanding pledge reminders quarterly, or as needed for the Darlington fund and Capital/Endowment gifts.
  • Conduct a monthly reconciliation with the Business Office for all cash gifts.
  • Work with the auditors on an annual basis, providing backup and documentation for all cash gifts and pledges.
  • Coordinate with the IT department to troubleshoot RE issues and upgrades. Participate in ongoing efforts to upgrade Raiser’s Edge.
  • Actively participate with other Advancement and Alumni Relations team members at special events, including Alumni Weekend.
  • Regularly produce reports for various constituents, including weekly Darlington Fund updates and campaign progress reports. Produce annual VSE and NAIS reports.
  • Work closely with team members to maintain current alumni information, class notes, death notices, career information, marriages, births, etc.
  • Work closely with the admissions team to integrate new students and parents from Education Edge into Raiser’s Edge.
  • Produce the annual Honor Roll of Donors and submit to Communications for publication.

 

EXPERIENCE AND QUALIFICATIONS NEEDED

  • Minimum of 3 years of database management experience. Proficiency with Raiser’ Edge a plus.
  • Understanding of fundraising principles, including Annual and Capital campaign gifts.
  • Must be able to manage multiple projects simultaneously and work with deadlines.
  • Possess strong problem-solving and collaboration skills and demonstrate initiative.
  • Fluency in MS Office suite and Google apps.
  • Effective oral and written communication skills; ability to effectively communicate with a broad range of internal and external constituents.
  • Must maintain discretion in dealing with sensitive and confidential information.
  • Must be able to work weekends or nights for special events, as well as help set up and tear down for the events.

 

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